Vacant job

Sweden's most beautiful workplace is looking for a

Personnel Planner

based in Norrköping or Stockholm

You now have a unique opportunity to be part of the development and growth in the role of Personnel Planner! You will belong to the Swedish Maritime Administration's department Shipping and the unit Business Area Vessels, which is responsible for work vessels, the research vessel Svea, and our icebreakers. To meet these challenges, work is currently underway to restructure and strengthen the Swedish Maritime Administration's shipping organization on land.

You will collaborate with colleagues both on land and on board. You will report to the Fleet Manager. Your workplace is located in Norrköping or Stockholm. Travel may be required in this position.

Responsibilities

In the role of Personnel Planner, you have a central function to ensure smooth and efficient shipping operations. Your main task is to support and consult captains in the planning and staffing of personnel. This includes monitoring personnel staffing, schedule planning, ensuring qualifications and certificates, as well as handling other administrative tasks. You will act as a link between captains and personnel, ensuring that established routines, collective agreements, and regulations are followed. You will primarily be responsible for long-term personnel planning but will also participate in short-term planning as needed.

Who are you?

We are looking for someone with a strong interest in development work and personnel planning. You have an academic degree in either human resources or maritime studies, or another education combined with experience that we consider equivalent. You possess good computer skills. You speak and write fluently in Swedish.

Preferred qualifications:

• Experience in similar tasks
• Experience in the maritime industry
• Experience in crewing and staffing
• Good knowledge of Excel
• Experience in implementing business systems

We will place great emphasis on your personal qualities, where we see that you have high integrity, are relationship-building, and solution-oriented. You are structured, flexible, and open to change. You are responsible and have the ability to act independently, as well as being able to collaborate with others and adapt your approach to different recipients. We have high demands on our employees' safety and confidentiality awareness.

Why choose the Swedish Maritime Administration?

The Swedish Maritime Administration is a service-producing government agency within the transport sector. Our work environment is unique, and our mission is unique – Sweden's most beautiful workplace. Our mission is to develop transport and shipping in line with the decisions of the parliament and government. Our business idea is to offer efficient sea routes, modern services, and maritime partnerships for growth, competitiveness, and sustainable development.

The Swedish Maritime Administration offers a pleasant work environment with good opportunities to balance work and private life; for example, there may be a possibility for individual agreements on remote work a few days a week. We have a clear identity and a strong brand. We are a development-oriented organization and constantly work to develop our employees and maintain our satisfied customers. If we are the right organization for you, it is a given for you to act in a professional, open, and engaged manner. Our work is based on the state’s value foundation, and we actively work for equality, diversity, and inclusion and see it as a given that you share our views.

How and when?

This recruitment concerns a permanent position expected to be filled in early 2026.

The application deadline is January 27, 2026.

The Swedish Maritime Administration may apply a six-month probationary period.

The position may involve military placement at the Swedish Maritime Administration.

The position may require Swedish citizenship. A security clearance with background check may be conducted before an employment offer is made.

Inquiries:

Manager Ian Lewenhaupt, [email protected] (mailto:[email protected]) or Personnel Planner Christine Bergius, [email protected] (mailto:[email protected]).

Union representatives:

Saco-S Patrik Wikand, OFR/ST Carl Cremonese, Seko Ib Bergström, all of whom can be reached via our switchboard at 0771-630000.

Application:

Register your application by January 27, 2026

Diary number: 25-07206

The Swedish Maritime Administration makes continuous and active choices regarding exposure and recruitment support in each recruitment. Therefore, we kindly ask for no direct contact from ad sellers, staffing, and recruitment companies.